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2. 
5. City of Jenks
   PO Box 2007
   211 N Elm St Jenks, OK 74037
   918-299-5883
7. SCHEDULING | RESERVATION GUIDELINES
9. **Community Room Is Open For Reservations. People Ages 65 And Over And Vulnerable Individuals Should Avoid Attending Events In The Community Room Per OURS Plan (State) Guidelines. **
11. SCHEDULING | RESERVATIONS
    The facilities are generally available from 5:00 PM to 11:00 PM Monday - Friday and 9:00 AM to 11:00 PM on Saturday and Sunday. The Community Room is available for Jenks Residents ONLY. For events scheduled after 5 PM and on weekends, please see Police Dispatch for access.
    
    City Government and Jenks Senior Citizens, Inc. functions will have priority in scheduling over all other functions.
    
    Scheduling for the facility is on a first-come, first-serve basis.
    
    Events may not be scheduled more than thirty (30) days in advance.
    
    Church services and workshops are not allowed.
    
    A “Hold Harmless Agreement” (attached) is required from all applicants.
    
    FEES
    Governmental, civic and non-profit organizations may use the Main Meeting Room and kitchen facilities free of charge. Non-profit organizations must have a 501C status.
    
    MAIN MEETING ROOM
    For organizations other than governmental, civic and non-profit, the rental rate is $20.00 per hour.
    
    A clean-up deposit fee of $20.00 is required before the date of the event. Deposit is non-refundable if, in the sole opinion of the City, the meeting room is not left in the manner in which it was received. If the room is acceptable, the $20.00 deposit fee will be available for pickup the following workday.
    If tables and chairs are moved, they must be arranged back into their original positions. Failure to do so will result in forfeiture of the clean-up deposit.
    All refuse is to be bagged and deposited in the dumpster located at the southeast end of the building. Failure to do so will result in forfeiture of the clean-up deposit.
    
    KITCHEN
    The kitchen facility is available for rental in conjunction with rental of the main meeting room at the rate of $20.00 per hour. (This fee is in addition to the rental fee for the meeting room).
    A clean-up deposit fee of $20.00 is required before the date of the event. (This fee is in addition to the clean-up fee for the meeting room). Deposit is non-refundable if, in the sole opinion of the City, the kitchen is not left in the manner in which it was received. If the room is acceptable, the $20.00 deposit fee will be available for pickup the following work day
    . All refuse is to be bagged and deposited in the dumpster located at the southeast end of the building. Failure to do so will result in forfeiture of the clean-up deposit.
    
    Separate Checks (payable to “City of Jenks”) are to be submitted for rental fees and clean-up deposits prior to using Community Hall Facilities.
    
    EQUIPMENT
    Groups must provide their own equipment such as P.A. systems, overhead screens, VCR's, etc.
    Use of the ice machine is allowed, but no other appliances may be used unless the kitchen is being rented, also.
    Groups must provide their own cooking utensils, dinnerware and flatware.
    Lights in the meeting room and kitchen are to be turned off and thermostat re-set to 78°/summer and 68°/winter before leaving
    Damages to the facilities or furnishings will be billed at 125% of the cost of replacement, including labor.
15. Date of Application*
16. Organization*
18. Type of Organization*
19. Is the Organization Non-Profit 501(c)(3)?*

    1. Yes
    2. No
21. Organization Mailing Address*
22. Contact Person*
    Must be a Jenks resident
24. Address*
25. Phone Number*
27. Email Address*
29. Alternate Contact Person
30. Alternate Address
32. Reservation Date*
    Reservation Date
33. Start Time and End Time*
    Start Time and End Time Start Time

    —

    Start Time and End Time End Time
    Please also include set-up time and/or take-down time.
34. Purpose *
44. HOLD HARMLESS AGREEMENT
46. In consideration of the City of Jenks allowing me to use the Jenks City Community Room I hereby for myself, my heirs and assigns, or as authorized on behalf of my organization as specified below, agree to release and hold the City of Jenks, its officers or employees harmless for any and all claims which I may have now or in the future resulting from the use of said Community Room, the condition of the Community Room, actions by fellow users of said Community Room and entry upon City of Jenks property of use of said Community Room. I understand that I assume all, risks in association with the use of the Jenks City Community Room.
48. Date and Time*
    Date and Time

    Date and Time
49. Organization Name*
51. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
53. Electronic Signature*
Leave This Blank:


59. 1. Receive an email copy of this form.
60. Email address

    This field is not part of the form submission.

61. Submit

* indicates a required field