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COMMUNITY ROOM RESERVATION

  1. BlkJenksLogo

  2. City of Jenks
    PO Box 2007
    211 N Elm St Jenks, OK 74037
    918-299-5883

  3. SCHEDULING | RESERVATION GUIDELINES

  4. SCHEDULING | RESERVATIONS
    The facilities are generally available from 5:00 PM to 11:00 PM Monday - Friday and 9:00 AM to 11:00 PM on Saturday and Sunday. For events scheduled after 5 PM and on weekends, please see Police Dispatch for access.

    City Government and Jenks Senior Citizens, Inc. functions will have propriety in scheduling over all other functions.

    Scheduling for the facility is on a first-come, first-serve basis.

    Events may not be scheduled more than thirty (30) days in advance.

    Church services and workshops are not allowed.

    A “Hold Harmless Agreement” (attached) is required from all applicants.

    FEES
    Governmental, civic and non-profit organizations may use the Main Meeting Room and kitchen facilities free of charge. Non-profit organizations must have a 501C status.

    MAIN MEETING ROOM
    For organizations other than governmental, civic and non-profit, the rental rate is $20.00 per hour.

    A clean-up deposit fee of $20.00 is required before the date of the event. Deposit is non-refundable if, in the sole opinion of the City, the meeting room is not left in the manner in which it was received. If the room is acceptable, the $20.00 deposit fee will be available for pickup the following workday.
    If tables and chairs are moved, they must be arranged back into their original positions. Failure to do so will result in forfeiture of the clean-up deposit.
    All refuse is to be bagged and deposited in the dumpster located at the southeast end of the building. Failure to do so will result in forfeiture of the clean-up deposit.

    KITCHEN
    The kitchen facility is available for rental in conjunction with rental of the main meeting room at the rate of $20.00 per hour. (This fee is in addition to the rental fee for the meeting room).
    A clean-up deposit fee of $20.00 is required before the date of the event. (This fee is in addition to the clean-up fee for the meeting room). Deposit is non-refundable if, in the sole opinion of the City, the kitchen is not left in the manner in which it was received. If the room is acceptable, the $20.00 deposit fee will be available for pickup the following work day
    . All refuse is to be bagged and deposited in the dumpster located at the southeast end of the building. Failure to do so will result in forfeiture of the clean-up deposit.

    Separate Checks (payable to “City of Jenks”) are to be submitted for rental fees and clean-up deposits prior to using Community Hall Facilities.

    EQUIPMENT
    Groups must provide their own equipment such as P.A. systems, overhead screens, VCR's, etc.
    Use of the ice machine is allowed, but no other appliances may be used unless the kitchen is being rented, also.
    Groups must provide their own cooking utensils, dinnerware and flatware.
    Lights in the meeting room and kitchen are to be turned off and thermostat re-set to 78°/summer and 68°/winter before leaving
    Damages to the facilities or furnishings will be billed at 125% of the cost of replacement, including labor.

  5. Is the Organization Non-Profit 501(c)(3)?*

  6. HOLD HARMLESS AGREEMENT

  7. In consideration of the City of Jenks allowing me to use the Jenks City Community Room I hereby for myself, my heirs and assigns, or as authorized on behalf of my organization as specified below, agree to release and hold the City of Jenks, its officers or employees harmless for any and all claims which I may have now or in the future resulting from the use of said Community Room, the condition of the Community Room, actions by fellow users of said Community Room and entry upon City of Jenks property of use of said Community Room. I understand that I assume all, risks in association with the use of the Jenks City Community Room.

  8. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

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